EM
Eric M. Kapono
Sun, Apr 16, 2023 4:30 AM
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they'll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to find
an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
http://www.advancementservices.org/index.html Advancement Services
http://www.advancementservices.org/index.html for Native Nonprofits
Hilo, Hawaii
808.969.3991
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they'll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to find
an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
<http://www.advancementservices.org/index.html> Advancement Services
<http://www.advancementservices.org/index.html> for Native Nonprofits
Hilo, Hawaii
808.969.3991
BW
Birgitt Williams
Sun, Apr 16, 2023 2:32 PM
Hi Eric,
I believe you have used google docs in an online OST meeting. Once the
topics are posted, time for a break...while the facilitator quickly puts
the topic title on each google doc OR, in our case we use post its on
miro-boards for the topic title and these are linked to their own unique to
them google doc.
So now, what of this process would work for an on-site OST? Separate google
docs, a portal so that all docs are in one place, maybe with a set of
instructions. What else? Then comes the big question of how much of a
disruption is caused by people bringing devices into the small group
sessions to record into google? It does cause a disruption, and
sometimes the person doing the recording on behalf of the group 'takes
charge' in ways that are not harmonious to the spirit of what is happening.
Is it possible? Yes, Rachel and I just facilitated an onsite OST with a
similar number of people, used google docs. There was a lot of thinking
through ahead of time about the portal, the docs, the titles. The stakes of
this event were high and we didn't want to miss out on a single report. We
also needed a format so all reports included the same kinds of information.
And finally, we needed to figure out how to create reports in which people
could add photos or captures of other creative forms. We decided to have
flip chart paper, craft supplies and crayola type markers for each small
group and create the possibility of people taking photos of their
collaborative work on the flip charts and accompanying these attachments
with the google doc. The key was to provide a means of capturing creative
non-linear thinking as well as the linear thinking that google docs pushes
towards, and to provide enough time per session group ie: 75-90 minutes. It
all worked out. Our report format was in the shape of a proposal for future
action, the Senior Leadership Team is half way through going through the
proposals and so far 100% of them are approved for action, and the balance
of the staff are delighted.
in genuine contact with you Eric,
Birgitt
[image: Picture]
Birgitt Williams
*Senior consultant-author-mentor to leaders and consultants *
Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have
laptops or tablets. We have their emails, so might send out the link that
way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Services http://www.advancementservices.org/index.html
for Native Nonprofits http://www.advancementservices.org/index.html
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
Hi Eric,
I believe you have used google docs in an online OST meeting. Once the
topics are posted, time for a break...while the facilitator quickly puts
the topic title on each google doc OR, in our case we use post its on
miro-boards for the topic title and these are linked to their own unique to
them google doc.
So now, what of this process would work for an on-site OST? Separate google
docs, a portal so that all docs are in one place, maybe with a set of
instructions. What else? Then comes the big question of how much of a
disruption is caused by people bringing devices into the small group
sessions to record into google? It does cause a disruption, and
sometimes the person doing the recording on behalf of the group 'takes
charge' in ways that are not harmonious to the spirit of what is happening.
Is it possible? Yes, Rachel and I just facilitated an onsite OST with a
similar number of people, used google docs. There was a lot of thinking
through ahead of time about the portal, the docs, the titles. The stakes of
this event were high and we didn't want to miss out on a single report. We
also needed a format so all reports included the same kinds of information.
And finally, we needed to figure out how to create reports in which people
could add photos or captures of other creative forms. We decided to have
flip chart paper, craft supplies and crayola type markers for each small
group and create the possibility of people taking photos of their
collaborative work on the flip charts and accompanying these attachments
with the google doc. The key was to provide a means of capturing creative
non-linear thinking as well as the linear thinking that google docs pushes
towards, and to provide enough time per session group ie: 75-90 minutes. It
all worked out. Our report format was in the shape of a proposal for future
action, the Senior Leadership Team is half way through going through the
proposals and so far 100% of them are approved for action, and the balance
of the staff are delighted.
in genuine contact with you Eric,
Birgitt
[image: Picture]
*Birgitt Williams*
*Senior consultant-author-mentor to leaders and consultants *
*Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.*
www.dalarinternational.com
>> Learn More & Register
<http://www.dalarinternational.com/upcoming-workshops/> for any of our
upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
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On Sun, Apr 16, 2023 at 12:30 AM Eric M. Kapono via OSList <
everyone@oslist.org> wrote:
> Aloha all,
>
>
>
> Has anyone set up and used Google Docs for session notes in an in-person
> Open Space event? Any thoughts about it?
>
>
>
> The client likes the idea of a shared document vs. transcribing written
> notes into a Word document. They are mostly accustomed to working in Google
> docs. Its about 50 folks in the medical professions, so they’ll have
> laptops or tablets. We have their emails, so might send out the link that
> way.
>
>
>
> I was thinking of a single Google doc that folks will scroll through to
> find an empty template for their session discussion.
>
>
>
> Any thoughts on the endeavor? Mahalo!
>
>
>
>
>
>
>
> Eric M. Kapono, CPF
>
> *Advancement Services <http://www.advancementservices.org/index.html>*
>
> *for Native Nonprofits <http://www.advancementservices.org/index.html>*
>
> Hilo, Hawaii
>
> 808.969.3991
>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
>
HS
Harold Shinsato
Sun, Apr 16, 2023 2:51 PM
Hi Eric,
We did this many times for Opening Space for Peace and High Performance
in NYC. It worked quite well. Although I did not do the work, I'm no
longer a big fan of Google so I can't really recommend this method. But
here's how we did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items
at top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no
trivial effort. It took about 8 months before the final version was
published. Unfortunately, when I look at them on the Google Drive now,
they don't show any of the pictures. I recommend you convert the
document to a PDF and publish it as a flat file. Someone did that within
a month of the event, and that document was published to DropBox as a
flat PDF. It looks so beautiful. It's important to recognize that
electronic stuff can decay if you're not careful! I'm not sure we can
share those items publicly. The people who did the work for the
proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided
to go a bit old school. Rather than a computerized newsroom, we focused
on flip charts and just taking pictures of them. Some sessions still
emailed us typed up documents. I did that compilation, which did take
some effort. It's not anywhere as beautiful as what was done for Opening
Space for Peace and High Performance earlier the same year, but it does
convey the spirit of the event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just
collect them and take pictures of them for the final proceedings. You
might get some electronic submissions like we did for WOSonOS 2019, but
that was manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be
made in such a way that it's really easy to make a compilation though.
If this was an online event via the QiqoChat platform, and each session
had one page proceedings, there is a "one button" click way to make
proceedings. Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an
in-person Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing
written notes into a Word document. They are mostly accustomed to
working in Google docs. Its about 50 folks in the medical professions,
so they’ll have laptops or tablets. We have their emails, so might
send out the link that way.
I was thinking of a single Google doc that folks will scroll through
to find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
/Advancement Services http://www.advancementservices.org/index.html/__
/for Native Nonprofits http://www.advancementservices.org/index.html/
Hilo, Hawaii
808.969.3991
OSList mailing list --everyone@oslist.org
To unsubscribe send an email toeveryone-leave@oslist.org
Hi Eric,
We did this many times for Opening Space for Peace and High Performance
in NYC. It worked quite well. Although I did not do the work, I'm no
longer a big fan of Google so I can't really recommend this method. But
here's how we did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items
at top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no
trivial effort. It took about 8 months before the final version was
published. Unfortunately, when I look at them on the Google Drive now,
they don't show any of the pictures. I recommend you convert the
document to a PDF and publish it as a flat file. Someone did that within
a month of the event, and that document was published to DropBox as a
flat PDF. It looks so beautiful. It's important to recognize that
electronic stuff can decay if you're not careful! I'm not sure we can
share those items publicly. The people who did the work for the
proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided
to go a bit old school. Rather than a computerized newsroom, we focused
on flip charts and just taking pictures of them. Some sessions still
emailed us typed up documents. I did that compilation, which did take
some effort. It's not anywhere as beautiful as what was done for Opening
Space for Peace and High Performance earlier the same year, but it does
convey the spirit of the event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just
collect them and take pictures of them for the final proceedings. You
might get some electronic submissions like we did for WOSonOS 2019, but
that was manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be
made in such a way that it's really easy to make a compilation though.
If this was an online event via the QiqoChat platform, and each session
had one page proceedings, there is a "one button" click way to make
proceedings. Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
>
> Aloha all,
>
> Has anyone set up and used Google Docs for session notes in an
> in-person Open Space event? Any thoughts about it?
>
> The client likes the idea of a shared document vs. transcribing
> written notes into a Word document. They are mostly accustomed to
> working in Google docs. Its about 50 folks in the medical professions,
> so they’ll have laptops or tablets. We have their emails, so might
> send out the link that way.
>
> I was thinking of a single Google doc that folks will scroll through
> to find an empty template for their session discussion.
>
> Any thoughts on the endeavor? Mahalo!
>
> Eric M. Kapono, CPF
>
> /Advancement Services <http://www.advancementservices.org/index.html>/__
>
> /_for Native Nonprofits <http://www.advancementservices.org/index.html>_/
>
> Hilo, Hawaii
>
> 808.969.3991
>
>
> _______________________________________________
> OSList mailing list --everyone@oslist.org
> To unsubscribe send an email toeveryone-leave@oslist.org
--
Harold Shinsato
harold@shinsato.com
https://shinsato.com
MH
Michael Herman
Sun, Apr 16, 2023 3:33 PM
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by
the people who made Word Perfect. It gave people 4 boxes to type in:
issue, convener, ppts, summary. Zero formatting options. No bold italic
bullets photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom.
But people said “first all day meetings in zoom that weren’t soul
crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList <
everyone@oslist.org> wrote:
Hi Eric,
We did this many times for Opening Space for Peace and High Performance in
NYC. It worked quite well. Although I did not do the work, I'm no longer a
big fan of Google so I can't really recommend this method. But here's how
we did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial
effort. It took about 8 months before the final version was published.
Unfortunately, when I look at them on the Google Drive now, they don't show
any of the pictures. I recommend you convert the document to a PDF and
publish it as a flat file. Someone did that within a month of the event,
and that document was published to DropBox as a flat PDF. It looks so
beautiful. It's important to recognize that electronic stuff can decay if
you're not careful! I'm not sure we can share those items publicly. The
people who did the work for the proceedings are on the list if they want to
volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to
go a bit old school. Rather than a computerized newsroom, we focused on
flip charts and just taking pictures of them. Some sessions still emailed
us typed up documents. I did that compilation, which did take some effort.
It's not anywhere as beautiful as what was done for Opening Space for Peace
and High Performance earlier the same year, but it does convey the spirit
of the event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just collect
them and take pictures of them for the final proceedings. You might get
some electronic submissions like we did for WOSonOS 2019, but that was
manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made
in such a way that it's really easy to make a compilation though. If this
was an online event via the QiqoChat platform, and each session had one
page proceedings, there is a "one button" click way to make proceedings.
Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have
laptops or tablets. We have their emails, so might send out the link that
way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Services http://www.advancementservices.org/index.html
for Native Nonprofits http://www.advancementservices.org/index.html
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
--
Harold Shinsato
harold@shinsato.com
https://shinsato.com
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
--
--
Michael Herman
Michael Herman Associates
312-280-7838 (mobile)
MichaelHerman.com
OpenSpaceWorld.org
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by
the people who made Word Perfect. It gave people 4 boxes to type in:
issue, convener, ppts, summary. Zero formatting options. No bold italic
bullets photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom.
But people said “first all day meetings in zoom that weren’t soul
crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList <
everyone@oslist.org> wrote:
> Hi Eric,
>
> We did this many times for Opening Space for Peace and High Performance in
> NYC. It worked quite well. Although I did not do the work, I'm no longer a
> big fan of Google so I can't really recommend this method. But here's how
> we did it.
>
> For our 2019 event, using a Google Drive folder, we had a
> "#1_OpenFIRST_NewsroomInstructions" document first, and an
> "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
> top level:
>
> "#3" was a folder with blank entries for sessions.
>
> "#4" was a folder with videos.
>
> "#5" was a folder with prep materials.
>
> The compilation of all these resources into a final report was no trivial
> effort. It took about 8 months before the final version was published.
> Unfortunately, when I look at them on the Google Drive now, they don't show
> any of the pictures. I recommend you convert the document to a PDF and
> publish it as a flat file. Someone did that within a month of the event,
> and that document was published to DropBox as a flat PDF. It looks so
> beautiful. It's important to recognize that electronic stuff can decay if
> you're not careful! I'm not sure we can share those items publicly. The
> people who did the work for the proceedings are on the list if they want to
> volunteer more.
>
> For the World Open Space on Open Space in Maryland in 2019, we decided to
> go a bit old school. Rather than a computerized newsroom, we focused on
> flip charts and just taking pictures of them. Some sessions still emailed
> us typed up documents. I did that compilation, which did take some effort.
> It's not anywhere as beautiful as what was done for Opening Space for Peace
> and High Performance earlier the same year, but it does convey the spirit
> of the event:
> https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
>
> My personal recommendation for in person OST events would not be to use
> Google Docs or any online platform to avoid all the potential network,
> internet and technical glitches that might be possible. And instead just
> encourage the use of physical paper, flip chart or post its. Just collect
> them and take pictures of them for the final proceedings. You might get
> some electronic submissions like we did for WOSonOS 2019, but that was
> manageable.
>
> I'm sure a Google Drive/Google Doc (or other online system) could be made
> in such a way that it's really easy to make a compilation though. If this
> was an online event via the QiqoChat platform, and each session had one
> page proceedings, there is a "one button" click way to make proceedings.
> Very fast!
>
> Harold
>
>
> On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
>
> Aloha all,
>
>
>
> Has anyone set up and used Google Docs for session notes in an in-person
> Open Space event? Any thoughts about it?
>
>
>
> The client likes the idea of a shared document vs. transcribing written
> notes into a Word document. They are mostly accustomed to working in Google
> docs. Its about 50 folks in the medical professions, so they’ll have
> laptops or tablets. We have their emails, so might send out the link that
> way.
>
>
>
> I was thinking of a single Google doc that folks will scroll through to
> find an empty template for their session discussion.
>
>
>
> Any thoughts on the endeavor? Mahalo!
>
>
>
>
>
>
>
> Eric M. Kapono, CPF
>
> *Advancement Services <http://www.advancementservices.org/index.html>*
>
> *for Native Nonprofits <http://www.advancementservices.org/index.html>*
>
> Hilo, Hawaii
>
> 808.969.3991
>
>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
>
>
> --
> Harold Shinsato
> harold@shinsato.com
> https://shinsato.com
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
>
--
--
Michael Herman
Michael Herman Associates
312-280-7838 (mobile)
MichaelHerman.com
OpenSpaceWorld.org
BW
Birgitt Williams
Sun, Apr 16, 2023 6:57 PM
Hi Michael,
Fortunately there is diversity among us, each following what has heart and
meaning for us personally in how and what we do. I appreciate what you say
as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of
organizational transformation, my primary focus in designing how the
documenting will be done and used is based first and foremost on what the
client needs and can get the greatest harvest from in the transformation
journey. I adhere to the client having the experience of simplicity. That
experience of simplicity for the client is not always achieved by the
common OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
[image: Picture]
Birgitt Williams
*Senior consultant-author-mentor to leaders and consultants *
Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software
by the people who made Word Perfect. It gave people 4 boxes to type in:
issue, convener, ppts, summary. Zero formatting options. No bold italic
bullets photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom.
But people said “first all day meetings in zoom that weren’t soul
crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList <
everyone@oslist.org> wrote:
Hi Eric,
We did this many times for Opening Space for Peace and High Performance
in NYC. It worked quite well. Although I did not do the work, I'm no longer
a big fan of Google so I can't really recommend this method. But here's how
we did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial
effort. It took about 8 months before the final version was published.
Unfortunately, when I look at them on the Google Drive now, they don't show
any of the pictures. I recommend you convert the document to a PDF and
publish it as a flat file. Someone did that within a month of the event,
and that document was published to DropBox as a flat PDF. It looks so
beautiful. It's important to recognize that electronic stuff can decay if
you're not careful! I'm not sure we can share those items publicly. The
people who did the work for the proceedings are on the list if they want to
volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to
go a bit old school. Rather than a computerized newsroom, we focused on
flip charts and just taking pictures of them. Some sessions still emailed
us typed up documents. I did that compilation, which did take some effort.
It's not anywhere as beautiful as what was done for Opening Space for Peace
and High Performance earlier the same year, but it does convey the spirit
of the event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just collect
them and take pictures of them for the final proceedings. You might get
some electronic submissions like we did for WOSonOS 2019, but that was
manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made
in such a way that it's really easy to make a compilation though. If this
was an online event via the QiqoChat platform, and each session had one
page proceedings, there is a "one button" click way to make proceedings.
Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have
laptops or tablets. We have their emails, so might send out the link that
way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Services http://www.advancementservices.org/index.html
for Native Nonprofits http://www.advancementservices.org/index.html
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
--
Harold Shinsato
harold@shinsato.com
https://shinsato.com
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
Hi Michael,
Fortunately there is diversity among us, each following what has heart and
meaning for us personally in how and what we do. I appreciate what you say
as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of
organizational transformation, my primary focus in designing how the
documenting will be done and used is based first and foremost on what the
client needs and can get the greatest harvest from in the transformation
journey. I adhere to the client having the experience of simplicity. That
experience of simplicity for the client is not always achieved by the
common OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
[image: Picture]
*Birgitt Williams*
*Senior consultant-author-mentor to leaders and consultants *
*Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.*
www.dalarinternational.com
>> Learn More & Register
<http://www.dalarinternational.com/upcoming-workshops/> for any of our
upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
Like us on Facebook
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=6677c35b38&e=e7zyhHfiqG>
Connect on LinkedIn
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=c26173f86b&e=e7zyhHfiqG>
On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList <
everyone@oslist.org> wrote:
> I wonder, Birgitt, what mix of tool options people seemed to use most. And
> I’m always surprised by long report production times.
>
> Harrison’s tried and true method was Data Perfect, the database software
> by the people who made Word Perfect. It gave people 4 boxes to type in:
> issue, convener, ppts, summary. Zero formatting options. No bold italic
> bullets photos tables nothing. Perfect!
>
> This week I had 130+ in 2.5 days online. We did straight-up users guide
> schedule. Full days, no breaks, previously unthinkable for most in Zoom.
> But people said “first all day meetings in zoom that weren’t soul
> crushing.”
>
> Just like in person, I made a single template file available to download.
> Then email back to me. We delivered the full report the morning after the
> second day. Gave folks a day to read and rate issues, and finished the next
> morning. Different template on the last half day, also posted for download
> in mural, like the first notes template. All the notes mailed back to me,
> added to the doc, and mailed out to client that same day.
>
> Let’s keep on looking for one more thing to not do!
>
> M
>
>
> On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList <
> everyone@oslist.org> wrote:
>
>> Hi Eric,
>>
>> We did this many times for Opening Space for Peace and High Performance
>> in NYC. It worked quite well. Although I did not do the work, I'm no longer
>> a big fan of Google so I can't really recommend this method. But here's how
>> we did it.
>>
>> For our 2019 event, using a Google Drive folder, we had a
>> "#1_OpenFIRST_NewsroomInstructions" document first, and an
>> "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
>> top level:
>>
>> "#3" was a folder with blank entries for sessions.
>>
>> "#4" was a folder with videos.
>>
>> "#5" was a folder with prep materials.
>>
>> The compilation of all these resources into a final report was no trivial
>> effort. It took about 8 months before the final version was published.
>> Unfortunately, when I look at them on the Google Drive now, they don't show
>> any of the pictures. I recommend you convert the document to a PDF and
>> publish it as a flat file. Someone did that within a month of the event,
>> and that document was published to DropBox as a flat PDF. It looks so
>> beautiful. It's important to recognize that electronic stuff can decay if
>> you're not careful! I'm not sure we can share those items publicly. The
>> people who did the work for the proceedings are on the list if they want to
>> volunteer more.
>>
>> For the World Open Space on Open Space in Maryland in 2019, we decided to
>> go a bit old school. Rather than a computerized newsroom, we focused on
>> flip charts and just taking pictures of them. Some sessions still emailed
>> us typed up documents. I did that compilation, which did take some effort.
>> It's not anywhere as beautiful as what was done for Opening Space for Peace
>> and High Performance earlier the same year, but it does convey the spirit
>> of the event:
>> https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
>>
>> My personal recommendation for in person OST events would not be to use
>> Google Docs or any online platform to avoid all the potential network,
>> internet and technical glitches that might be possible. And instead just
>> encourage the use of physical paper, flip chart or post its. Just collect
>> them and take pictures of them for the final proceedings. You might get
>> some electronic submissions like we did for WOSonOS 2019, but that was
>> manageable.
>>
>> I'm sure a Google Drive/Google Doc (or other online system) could be made
>> in such a way that it's really easy to make a compilation though. If this
>> was an online event via the QiqoChat platform, and each session had one
>> page proceedings, there is a "one button" click way to make proceedings.
>> Very fast!
>>
>> Harold
>>
>>
>> On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
>>
>> Aloha all,
>>
>>
>>
>> Has anyone set up and used Google Docs for session notes in an in-person
>> Open Space event? Any thoughts about it?
>>
>>
>>
>> The client likes the idea of a shared document vs. transcribing written
>> notes into a Word document. They are mostly accustomed to working in Google
>> docs. Its about 50 folks in the medical professions, so they’ll have
>> laptops or tablets. We have their emails, so might send out the link that
>> way.
>>
>>
>>
>> I was thinking of a single Google doc that folks will scroll through to
>> find an empty template for their session discussion.
>>
>>
>>
>> Any thoughts on the endeavor? Mahalo!
>>
>>
>>
>>
>>
>>
>>
>> Eric M. Kapono, CPF
>>
>> *Advancement Services <http://www.advancementservices.org/index.html>*
>>
>> *for Native Nonprofits <http://www.advancementservices.org/index.html>*
>>
>> Hilo, Hawaii
>>
>> 808.969.3991
>>
>>
>>
>> _______________________________________________
>> OSList mailing list -- everyone@oslist.org
>> To unsubscribe send an email to everyone-leave@oslist.org
>>
>>
>> --
>> Harold Shinsato
>> harold@shinsato.com
>> https://shinsato.com
>> _______________________________________________
>> OSList mailing list -- everyone@oslist.org
>> To unsubscribe send an email to everyone-leave@oslist.org
>>
> --
>
> --
>
> Michael Herman
> Michael Herman Associates
> 312-280-7838 (mobile)
>
> MichaelHerman.com
> OpenSpaceWorld.org
>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
>
RK
Richard Kasperowski
Sun, Apr 16, 2023 7:31 PM
I've tried to keep it as simple as possible: take a photo of your session notes, maybe add some text, and email it to an easy address like yourevent@opnspc.co. You could have human curators take it from there, or set up an automated email-to-blog like openspaceproceedings.com. And if anyone here wants to use openspaceproceedings.com for their event, let me know — it's intended to be a resource for the community.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at kasperowski.com
On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList everyone@oslist.org, wrote:
Hi Michael,
Fortunately there is diversity among us, each following what has heart and meaning for us personally in how and what we do. I appreciate what you say as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of organizational transformation, my primary focus in designing how the documenting will be done and used is based first and foremost on what the client needs and can get the greatest harvest from in the transformation journey. I adhere to the client having the experience of simplicity. That experience of simplicity for the client is not always achieved by the common OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
Birgitt Williams
Senior consultant-author-mentor to leaders and consultants
Specialist in organizational and systemic transformation, leadership development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com
Learn More & Register for any of our upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
Like us on Facebook
Connect on LinkedIn
I wonder, Birgitt, what mix of tool options people seemed to use most. And I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by the people who made Word Perfect. It gave people 4 boxes to type in: issue, convener, ppts, summary. Zero formatting options. No bold italic bullets photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide schedule. Full days, no breaks, previously unthinkable for most in Zoom. But people said “first all day meetings in zoom that weren’t soul crushing.”
Just like in person, I made a single template file available to download. Then email back to me. We delivered the full report the morning after the second day. Gave folks a day to read and rate issues, and finished the next morning. Different template on the last half day, also posted for download in mural, like the first notes template. All the notes mailed back to me, added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
Hi Eric,
We did this many times for Opening Space for Peace and High Performance in NYC. It worked quite well. Although I did not do the work, I'm no longer a big fan of Google so I can't really recommend this method. But here's how we did it.
For our 2019 event, using a Google Drive folder, we had a "#1_OpenFIRST_NewsroomInstructions" document first, and an "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial effort. It took about 8 months before the final version was published. Unfortunately, when I look at them on the Google Drive now, they don't show any of the pictures. I recommend you convert the document to a PDF and publish it as a flat file. Someone did that within a month of the event, and that document was published to DropBox as a flat PDF. It looks so beautiful. It's important to recognize that electronic stuff can decay if you're not careful! I'm not sure we can share those items publicly. The people who did the work for the proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to go a bit old school. Rather than a computerized newsroom, we focused on flip charts and just taking pictures of them. Some sessions still emailed us typed up documents. I did that compilation, which did take some effort. It's not anywhere as beautiful as what was done for Opening Space for Peace and High Performance earlier the same year, but it does convey the spirit of the event: https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use Google Docs or any online platform to avoid all the potential network, internet and technical glitches that might be possible. And instead just encourage the use of physical paper, flip chart or post its. Just collect them and take pictures of them for the final proceedings. You might get some electronic submissions like we did for WOSonOS 2019, but that was manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made in such a way that it's really easy to make a compilation though. If this was an online event via the QiqoChat platform, and each session had one page proceedings, there is a "one button" click way to make proceedings. Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written notes into a Word document. They are mostly accustomed to working in Google docs. Its about 50 folks in the medical professions, so they’ll have laptops or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Services
for Native Nonprofits
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
I've tried to keep it as simple as possible: take a photo of your session notes, maybe add some text, and email it to an easy address like yourevent@opnspc.co. You could have human curators take it from there, or set up an automated email-to-blog like openspaceproceedings.com. And if anyone here wants to use openspaceproceedings.com for their event, let me know — it's intended to be a resource for the community.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at kasperowski.com
On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList <everyone@oslist.org>, wrote:
> Hi Michael,
> Fortunately there is diversity among us, each following what has heart and meaning for us personally in how and what we do. I appreciate what you say as right for you, and understand it might be right for some others.
>
> Because most of my OST work (by choice) is within the context of organizational transformation, my primary focus in designing how the documenting will be done and used is based first and foremost on what the client needs and can get the greatest harvest from in the transformation journey. I adhere to the client having the experience of simplicity. That experience of simplicity for the client is not always achieved by the common OS mantra of thinking of one more thing not to do.
>
> in genuine contact,
> Birgitt
>
>
>
> Birgitt Williams
> Senior consultant-author-mentor to leaders and consultants
> Specialist in organizational and systemic transformation, leadership development, and the benefits of nourishing a culture of leadership.
> www.dalarinternational.com
>
>
> >> Learn More & Register for any of our upcoming workshops here.
>
>
> 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
> Phone: 01-919-522-7750
> Like us on Facebook
> Connect on LinkedIn
>
>
> > On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList <everyone@oslist.org> wrote:
> > > I wonder, Birgitt, what mix of tool options people seemed to use most. And I’m always surprised by long report production times.
> > >
> > > Harrison’s tried and true method was Data Perfect, the database software by the people who made Word Perfect. It gave people 4 boxes to type in: issue, convener, ppts, summary. Zero formatting options. No bold italic bullets photos tables nothing. Perfect!
> > >
> > > This week I had 130+ in 2.5 days online. We did straight-up users guide schedule. Full days, no breaks, previously unthinkable for most in Zoom. But people said “first all day meetings in zoom that weren’t soul crushing.”
> > >
> > > Just like in person, I made a single template file available to download. Then email back to me. We delivered the full report the morning after the second day. Gave folks a day to read and rate issues, and finished the next morning. Different template on the last half day, also posted for download in mural, like the first notes template. All the notes mailed back to me, added to the doc, and mailed out to client that same day.
> > >
> > > Let’s keep on looking for one more thing to not do!
> > >
> > > M
> > >
> > >
> > > > On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList <everyone@oslist.org> wrote:
> > > > > Hi Eric,
> > > > >
> > > > > We did this many times for Opening Space for Peace and High Performance in NYC. It worked quite well. Although I did not do the work, I'm no longer a big fan of Google so I can't really recommend this method. But here's how we did it.
> > > > >
> > > > > For our 2019 event, using a Google Drive folder, we had a "#1_OpenFIRST_NewsroomInstructions" document first, and an "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at top level:
> > > > >
> > > > > "#3" was a folder with blank entries for sessions.
> > > > >
> > > > > "#4" was a folder with videos.
> > > > >
> > > > > "#5" was a folder with prep materials.
> > > > >
> > > > > The compilation of all these resources into a final report was no trivial effort. It took about 8 months before the final version was published. Unfortunately, when I look at them on the Google Drive now, they don't show any of the pictures. I recommend you convert the document to a PDF and publish it as a flat file. Someone did that within a month of the event, and that document was published to DropBox as a flat PDF. It looks so beautiful. It's important to recognize that electronic stuff can decay if you're not careful! I'm not sure we can share those items publicly. The people who did the work for the proceedings are on the list if they want to volunteer more.
> > > > >
> > > > > For the World Open Space on Open Space in Maryland in 2019, we decided to go a bit old school. Rather than a computerized newsroom, we focused on flip charts and just taking pictures of them. Some sessions still emailed us typed up documents. I did that compilation, which did take some effort. It's not anywhere as beautiful as what was done for Opening Space for Peace and High Performance earlier the same year, but it does convey the spirit of the event: https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
> > > > >
> > > > > My personal recommendation for in person OST events would not be to use Google Docs or any online platform to avoid all the potential network, internet and technical glitches that might be possible. And instead just encourage the use of physical paper, flip chart or post its. Just collect them and take pictures of them for the final proceedings. You might get some electronic submissions like we did for WOSonOS 2019, but that was manageable.
> > > > >
> > > > > I'm sure a Google Drive/Google Doc (or other online system) could be made in such a way that it's really easy to make a compilation though. If this was an online event via the QiqoChat platform, and each session had one page proceedings, there is a "one button" click way to make proceedings. Very fast!
> > > > >
> > > > > Harold
> > > > >
> > > > >
> > > > > On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
> > > > > > Aloha all,
> > > > > >
> > > > > > Has anyone set up and used Google Docs for session notes in an in-person Open Space event? Any thoughts about it?
> > > > > >
> > > > > > The client likes the idea of a shared document vs. transcribing written notes into a Word document. They are mostly accustomed to working in Google docs. Its about 50 folks in the medical professions, so they’ll have laptops or tablets. We have their emails, so might send out the link that way.
> > > > > >
> > > > > > I was thinking of a single Google doc that folks will scroll through to find an empty template for their session discussion.
> > > > > >
> > > > > > Any thoughts on the endeavor? Mahalo!
> > > > > >
> > > > > >
> > > > > >
> > > > > > Eric M. Kapono, CPF
> > > > > > Advancement Services
> > > > > > for Native Nonprofits
> > > > > > Hilo, Hawaii
> > > > > > 808.969.3991
> > > > > >
> > > > > >
> > > > > > _______________________________________________
> > > > > > OSList mailing list -- everyone@oslist.org
> > > > > > To unsubscribe send an email to everyone-leave@oslist.org
> > > > >
> > > > > --
> > > > > Harold Shinsato
> > > > > harold@shinsato.com
> > > > > https://shinsato.com
> > > > > _______________________________________________
> > > > > OSList mailing list -- everyone@oslist.org
> > > > > To unsubscribe send an email to everyone-leave@oslist.org
> > > --
> > >
> > > --
> > >
> > > Michael Herman
> > > Michael Herman Associates
> > > 312-280-7838 (mobile)
> > >
> > > MichaelHerman.com
> > > OpenSpaceWorld.org
> > >
> > >
> > > _______________________________________________
> > > OSList mailing list -- everyone@oslist.org
> > > To unsubscribe send an email to everyone-leave@oslist.org
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
EM
Eric M. Kapono
Mon, Apr 17, 2023 12:18 AM
Hi Richard. I looked at your site. Is there a way to compile postings into a
flat PDF as Harold mentioned? And, are postings public or private?
~Eric
From: Richard Kasperowski via OSList everyone@oslist.org
Sent: Sunday, April 16, 2023 9:32 AM
To: Tony Budak via OSList everyone@oslist.org
Subject: [OSList] Re: Google Doc for In-Person OS
I've tried to keep it as simple as possible: take a photo of your session
notes, maybe add some text, and email it to an easy address like
yourevent@opnspc.co. You could have human curators take it from there, or
set up an automated email-to-blog like openspaceproceedings.com. And if
anyone here wants to use openspaceproceedings.com for their event, let me
know — it's intended to be a resource for the community.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at
http://kasperowski.com kasperowski.com
On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList
everyone@oslist.org, wrote:
Hi Michael,
Fortunately there is diversity among us, each following what has heart and
meaning for us personally in how and what we do. I appreciate what you say
as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of
organizational transformation, my primary focus in designing how the
documenting will be done and used is based first and foremost on what the
client needs and can get the greatest harvest from in the transformation
journey. I adhere to the client having the experience of simplicity. That
experience of simplicity for the client is not always achieved by the common
OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
Birgitt Williams
Senior consultant-author-mentor to leaders and consultants
Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com http://www.dalarinternational.com
http://www.dalarinternational.com/upcoming-workshops/ >> Learn More &
Register for any of our upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Like us on Facebook
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> Connect on LinkedIn
On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by
the people who made Word Perfect. It gave people 4 boxes to type in: issue,
convener, ppts, summary. Zero formatting options. No bold italic bullets
photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom. But
people said “first all day meetings in zoom that weren’t soul crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:
Hi Eric,
We did this many times for Opening Space for Peace and High Performance in
NYC. It worked quite well. Although I did not do the work, I'm no longer a
big fan of Google so I can't really recommend this method. But here's how we
did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial
effort. It took about 8 months before the final version was published.
Unfortunately, when I look at them on the Google Drive now, they don't show
any of the pictures. I recommend you convert the document to a PDF and
publish it as a flat file. Someone did that within a month of the event, and
that document was published to DropBox as a flat PDF. It looks so beautiful.
It's important to recognize that electronic stuff can decay if you're not
careful! I'm not sure we can share those items publicly. The people who did
the work for the proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to
go a bit old school. Rather than a computerized newsroom, we focused on
flip charts and just taking pictures of them. Some sessions still emailed us
typed up documents. I did that compilation, which did take some effort. It's
not anywhere as beautiful as what was done for Opening Space for Peace and
High Performance earlier the same year, but it does convey the spirit of the
event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just collect
them and take pictures of them for the final proceedings. You might get some
electronic submissions like we did for WOSonOS 2019, but that was
manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made
in such a way that it's really easy to make a compilation though. If this
was an online event via the QiqoChat platform, and each session had one page
proceedings, there is a "one button" click way to make proceedings. Very
fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
http://www.advancementservices.org/index.html Advancement Services
http://www.advancementservices.org/index.html for Native Nonprofits
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
mailto:everyone-leave@oslist.org
--
Harold Shinsato
harold@shinsato.com mailto:harold@shinsato.com
https://shinsato.com
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
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--
--
Michael Herman
Michael Herman Associates
312-280-7838 (mobile)
MichaelHerman.com http://MichaelHerman.com
OpenSpaceWorld.org http://OpenSpaceWorld.org
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
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Hi Richard. I looked at your site. Is there a way to compile postings into a
flat PDF as Harold mentioned? And, are postings public or private?
~Eric
From: Richard Kasperowski via OSList <everyone@oslist.org>
Sent: Sunday, April 16, 2023 9:32 AM
To: Tony Budak via OSList <everyone@oslist.org>
Subject: [OSList] Re: Google Doc for In-Person OS
I've tried to keep it as simple as possible: take a photo of your session
notes, maybe add some text, and email it to an easy address like
yourevent@opnspc.co. You could have human curators take it from there, or
set up an automated email-to-blog like openspaceproceedings.com. And if
anyone here wants to use openspaceproceedings.com for their event, let me
know — it's intended to be a resource for the community.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at
<http://kasperowski.com> kasperowski.com
On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList
<everyone@oslist.org>, wrote:
Hi Michael,
Fortunately there is diversity among us, each following what has heart and
meaning for us personally in how and what we do. I appreciate what you say
as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of
organizational transformation, my primary focus in designing how the
documenting will be done and used is based first and foremost on what the
client needs and can get the greatest harvest from in the transformation
journey. I adhere to the client having the experience of simplicity. That
experience of simplicity for the client is not always achieved by the common
OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
Birgitt Williams
Senior consultant-author-mentor to leaders and consultants
Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com <http://www.dalarinternational.com>
<http://www.dalarinternational.com/upcoming-workshops/> >> Learn More &
Register for any of our upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Like us on Facebook
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> Connect on LinkedIn
On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList
<everyone@oslist.org <mailto:everyone@oslist.org> > wrote:
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by
the people who made Word Perfect. It gave people 4 boxes to type in: issue,
convener, ppts, summary. Zero formatting options. No bold italic bullets
photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom. But
people said “first all day meetings in zoom that weren’t soul crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList
<everyone@oslist.org <mailto:everyone@oslist.org> > wrote:
Hi Eric,
We did this many times for Opening Space for Peace and High Performance in
NYC. It worked quite well. Although I did not do the work, I'm no longer a
big fan of Google so I can't really recommend this method. But here's how we
did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial
effort. It took about 8 months before the final version was published.
Unfortunately, when I look at them on the Google Drive now, they don't show
any of the pictures. I recommend you convert the document to a PDF and
publish it as a flat file. Someone did that within a month of the event, and
that document was published to DropBox as a flat PDF. It looks so beautiful.
It's important to recognize that electronic stuff can decay if you're not
careful! I'm not sure we can share those items publicly. The people who did
the work for the proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to
go a bit old school. Rather than a computerized newsroom, we focused on
flip charts and just taking pictures of them. Some sessions still emailed us
typed up documents. I did that compilation, which did take some effort. It's
not anywhere as beautiful as what was done for Opening Space for Peace and
High Performance earlier the same year, but it does convey the spirit of the
event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just collect
them and take pictures of them for the final proceedings. You might get some
electronic submissions like we did for WOSonOS 2019, but that was
manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made
in such a way that it's really easy to make a compilation though. If this
was an online event via the QiqoChat platform, and each session had one page
proceedings, there is a "one button" click way to make proceedings. Very
fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
<http://www.advancementservices.org/index.html> Advancement Services
<http://www.advancementservices.org/index.html> for Native Nonprofits
Hilo, Hawaii
808.969.3991
_______________________________________________
OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
To unsubscribe send an email to everyone-leave@oslist.org
<mailto:everyone-leave@oslist.org>
--
Harold Shinsato
harold@shinsato.com <mailto:harold@shinsato.com>
https://shinsato.com
_______________________________________________
OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
To unsubscribe send an email to everyone-leave@oslist.org
<mailto:everyone-leave@oslist.org>
--
--
Michael Herman
Michael Herman Associates
312-280-7838 (mobile)
MichaelHerman.com <http://MichaelHerman.com>
OpenSpaceWorld.org <http://OpenSpaceWorld.org>
_______________________________________________
OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
To unsubscribe send an email to everyone-leave@oslist.org
<mailto:everyone-leave@oslist.org>
_______________________________________________
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
RK
Richard Kasperowski
Mon, Apr 17, 2023 6:44 PM
Hi, Eric!
For physical-space public events, something like openspaceproceedings.com works really well. For example, one of the last timen we used it was Agile Coach Camp Worldwide in 2019 https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ .
For digital public events, we've done something similar. For a Covid-era open space with Agile NYC, we did everything in Miro https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 , including the "space", agenda, session notes (aka "proceedings"), and more. Various curators/gardeners self-identified and kept the space beautiful.
For private events, we use whatever is most appropriate for the private group: Google Docs, SharePoint, whatever. We try to make it trivial to share session notes, e.g. take a photo and send an email to the curator.
We don't usually generate a distinct proceedings document. We keep it all digital and non-linear. openspaceproceedings.com, the Miro board, the Google Docs folder — these are all just right for the way people want their world to be, at least with the communities with whom I've done this. That there's a durable archive seems to be what's important, not that it's a printable artifact. For example, https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ is the "proceedings" for the Agile Coach Camp event, and the Miro board https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 is the "proceedings" for Agile Day NYC.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at kasperowski.com
On Apr 16, 2023 at 20:19 -0400, Eric M. Kapono kapono@advancementservices.org, wrote:
Hi Richard. I looked at your site. Is there a way to compile postings into a
flat PDF as Harold mentioned? And, are postings public or private?
~Eric
From: Richard Kasperowski via OSList everyone@oslist.org
Sent: Sunday, April 16, 2023 9:32 AM
To: Tony Budak via OSList everyone@oslist.org
Subject: [OSList] Re: Google Doc for In-Person OS
I've tried to keep it as simple as possible: take a photo of your session
notes, maybe add some text, and email it to an easy address like
yourevent@opnspc.co. You could have human curators take it from there, or
set up an automated email-to-blog like openspaceproceedings.com. And if
anyone here wants to use openspaceproceedings.com for their event, let me
know — it's intended to be a resource for the community.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at
http://kasperowski.com kasperowski.com
On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList
everyone@oslist.org, wrote:
Hi Michael,
Fortunately there is diversity among us, each following what has heart and
meaning for us personally in how and what we do. I appreciate what you say
as right for you, and understand it might be right for some others.
Because most of my OST work (by choice) is within the context of
organizational transformation, my primary focus in designing how the
documenting will be done and used is based first and foremost on what the
client needs and can get the greatest harvest from in the transformation
journey. I adhere to the client having the experience of simplicity. That
experience of simplicity for the client is not always achieved by the common
OS mantra of thinking of one more thing not to do.
in genuine contact,
Birgitt
Birgitt Williams
Senior consultant-author-mentor to leaders and consultants
Specialist in organizational and systemic transformation, leadership
development, and the benefits of nourishing a culture of leadership.
www.dalarinternational.com http://www.dalarinternational.com
http://www.dalarinternational.com/upcoming-workshops/ >> Learn More &
Register for any of our upcoming workshops here.
16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
Phone: 01-919-522-7750
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Like us on Facebook
<https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> Connect on LinkedIn
On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:
I wonder, Birgitt, what mix of tool options people seemed to use most. And
I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by
the people who made Word Perfect. It gave people 4 boxes to type in: issue,
convener, ppts, summary. Zero formatting options. No bold italic bullets
photos tables nothing. Perfect!
This week I had 130+ in 2.5 days online. We did straight-up users guide
schedule. Full days, no breaks, previously unthinkable for most in Zoom. But
people said “first all day meetings in zoom that weren’t soul crushing.”
Just like in person, I made a single template file available to download.
Then email back to me. We delivered the full report the morning after the
second day. Gave folks a day to read and rate issues, and finished the next
morning. Different template on the last half day, also posted for download
in mural, like the first notes template. All the notes mailed back to me,
added to the doc, and mailed out to client that same day.
Let’s keep on looking for one more thing to not do!
M
On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:
Hi Eric,
We did this many times for Opening Space for Peace and High Performance in
NYC. It worked quite well. Although I did not do the work, I'm no longer a
big fan of Google so I can't really recommend this method. But here's how we
did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no trivial
effort. It took about 8 months before the final version was published.
Unfortunately, when I look at them on the Google Drive now, they don't show
any of the pictures. I recommend you convert the document to a PDF and
publish it as a flat file. Someone did that within a month of the event, and
that document was published to DropBox as a flat PDF. It looks so beautiful.
It's important to recognize that electronic stuff can decay if you're not
careful! I'm not sure we can share those items publicly. The people who did
the work for the proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided to
go a bit old school. Rather than a computerized newsroom, we focused on
flip charts and just taking pictures of them. Some sessions still emailed us
typed up documents. I did that compilation, which did take some effort. It's
not anywhere as beautiful as what was done for Opening Space for Peace and
High Performance earlier the same year, but it does convey the spirit of the
event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just collect
them and take pictures of them for the final proceedings. You might get some
electronic submissions like we did for WOSonOS 2019, but that was
manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be made
in such a way that it's really easy to make a compilation though. If this
was an online event via the QiqoChat platform, and each session had one page
proceedings, there is a "one button" click way to make proceedings. Very
fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
http://www.advancementservices.org/index.html Advancement Services
http://www.advancementservices.org/index.html for Native Nonprofits
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
mailto:everyone-leave@oslist.org
--
Harold Shinsato
harold@shinsato.com mailto:harold@shinsato.com
https://shinsato.com
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
mailto:everyone-leave@oslist.org
--
--
Michael Herman
Michael Herman Associates
312-280-7838 (mobile)
MichaelHerman.com http://MichaelHerman.com
OpenSpaceWorld.org http://OpenSpaceWorld.org
OSList mailing list -- everyone@oslist.org mailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
mailto:everyone-leave@oslist.org
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org
Hi, Eric!
For physical-space public events, something like openspaceproceedings.com works really well. For example, one of the last timen we used it was Agile Coach Camp Worldwide in 2019 https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ .
For digital public events, we've done something similar. For a Covid-era open space with Agile NYC, we did everything in Miro https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 , including the "space", agenda, session notes (aka "proceedings"), and more. Various curators/gardeners self-identified and kept the space beautiful.
For private events, we use whatever is most appropriate for the private group: Google Docs, SharePoint, whatever. We try to make it trivial to share session notes, e.g. take a photo and send an email to the curator.
We don't usually generate a distinct proceedings document. We keep it all digital and non-linear. openspaceproceedings.com, the Miro board, the Google Docs folder — these are all just right for the way people want their world to be, at least with the communities with whom I've done this. That there's a durable archive seems to be what's important, not that it's a printable artifact. For example, https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ is the "proceedings" for the Agile Coach Camp event, and the Miro board https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 is the "proceedings" for Agile Day NYC.
Be well!
--
Richard Kasperowski | Certified Agile Team Building™
Join thousands of high performers—subscribe to my newsletter at kasperowski.com
On Apr 16, 2023 at 20:19 -0400, Eric M. Kapono <kapono@advancementservices.org>, wrote:
> Hi Richard. I looked at your site. Is there a way to compile postings into a
> flat PDF as Harold mentioned? And, are postings public or private?
>
> ~Eric
>
>
>
> From: Richard Kasperowski via OSList <everyone@oslist.org>
> Sent: Sunday, April 16, 2023 9:32 AM
> To: Tony Budak via OSList <everyone@oslist.org>
> Subject: [OSList] Re: Google Doc for In-Person OS
>
>
>
> I've tried to keep it as simple as possible: take a photo of your session
> notes, maybe add some text, and email it to an easy address like
> yourevent@opnspc.co. You could have human curators take it from there, or
> set up an automated email-to-blog like openspaceproceedings.com. And if
> anyone here wants to use openspaceproceedings.com for their event, let me
> know — it's intended to be a resource for the community.
>
> Be well!
>
>
>
> --
> Richard Kasperowski | Certified Agile Team Building™
> Join thousands of high performers—subscribe to my newsletter at
> <http://kasperowski.com> kasperowski.com
>
> On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList
> <everyone@oslist.org>, wrote:
>
>
>
> Hi Michael,
>
> Fortunately there is diversity among us, each following what has heart and
> meaning for us personally in how and what we do. I appreciate what you say
> as right for you, and understand it might be right for some others.
>
>
>
> Because most of my OST work (by choice) is within the context of
> organizational transformation, my primary focus in designing how the
> documenting will be done and used is based first and foremost on what the
> client needs and can get the greatest harvest from in the transformation
> journey. I adhere to the client having the experience of simplicity. That
> experience of simplicity for the client is not always achieved by the common
> OS mantra of thinking of one more thing not to do.
>
>
>
> in genuine contact,
>
> Birgitt
>
>
>
>
>
>
>
> Birgitt Williams
>
> Senior consultant-author-mentor to leaders and consultants
>
> Specialist in organizational and systemic transformation, leadership
> development, and the benefits of nourishing a culture of leadership.
>
> www.dalarinternational.com <http://www.dalarinternational.com>
>
>
>
>
>
> <http://www.dalarinternational.com/upcoming-workshops/> >> Learn More &
> Register for any of our upcoming workshops here.
>
>
>
>
>
> 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729
>
> Phone: 01-919-522-7750
>
>
> <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
> ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Like us on Facebook
>
> <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88
> ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> Connect on LinkedIn
>
>
>
>
>
> On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList
> <everyone@oslist.org <mailto:everyone@oslist.org> > wrote:
>
> I wonder, Birgitt, what mix of tool options people seemed to use most. And
> I’m always surprised by long report production times.
>
>
>
> Harrison’s tried and true method was Data Perfect, the database software by
> the people who made Word Perfect. It gave people 4 boxes to type in: issue,
> convener, ppts, summary. Zero formatting options. No bold italic bullets
> photos tables nothing. Perfect!
>
>
>
> This week I had 130+ in 2.5 days online. We did straight-up users guide
> schedule. Full days, no breaks, previously unthinkable for most in Zoom. But
> people said “first all day meetings in zoom that weren’t soul crushing.”
>
>
>
> Just like in person, I made a single template file available to download.
> Then email back to me. We delivered the full report the morning after the
> second day. Gave folks a day to read and rate issues, and finished the next
> morning. Different template on the last half day, also posted for download
> in mural, like the first notes template. All the notes mailed back to me,
> added to the doc, and mailed out to client that same day.
>
>
>
> Let’s keep on looking for one more thing to not do!
>
>
>
> M
>
>
>
>
>
> On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList
> <everyone@oslist.org <mailto:everyone@oslist.org> > wrote:
>
> Hi Eric,
>
> We did this many times for Opening Space for Peace and High Performance in
> NYC. It worked quite well. Although I did not do the work, I'm no longer a
> big fan of Google so I can't really recommend this method. But here's how we
> did it.
>
> For our 2019 event, using a Google Drive folder, we had a
> "#1_OpenFIRST_NewsroomInstructions" document first, and an
> "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at
> top level:
>
> "#3" was a folder with blank entries for sessions.
>
> "#4" was a folder with videos.
>
> "#5" was a folder with prep materials.
>
> The compilation of all these resources into a final report was no trivial
> effort. It took about 8 months before the final version was published.
> Unfortunately, when I look at them on the Google Drive now, they don't show
> any of the pictures. I recommend you convert the document to a PDF and
> publish it as a flat file. Someone did that within a month of the event, and
> that document was published to DropBox as a flat PDF. It looks so beautiful.
> It's important to recognize that electronic stuff can decay if you're not
> careful! I'm not sure we can share those items publicly. The people who did
> the work for the proceedings are on the list if they want to volunteer more.
>
> For the World Open Space on Open Space in Maryland in 2019, we decided to
> go a bit old school. Rather than a computerized newsroom, we focused on
> flip charts and just taking pictures of them. Some sessions still emailed us
> typed up documents. I did that compilation, which did take some effort. It's
> not anywhere as beautiful as what was done for Opening Space for Peace and
> High Performance earlier the same year, but it does convey the spirit of the
> event:
> https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
>
> My personal recommendation for in person OST events would not be to use
> Google Docs or any online platform to avoid all the potential network,
> internet and technical glitches that might be possible. And instead just
> encourage the use of physical paper, flip chart or post its. Just collect
> them and take pictures of them for the final proceedings. You might get some
> electronic submissions like we did for WOSonOS 2019, but that was
> manageable.
>
> I'm sure a Google Drive/Google Doc (or other online system) could be made
> in such a way that it's really easy to make a compilation though. If this
> was an online event via the QiqoChat platform, and each session had one page
> proceedings, there is a "one button" click way to make proceedings. Very
> fast!
>
> Harold
>
>
>
>
> On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
>
> Aloha all,
>
>
>
> Has anyone set up and used Google Docs for session notes in an in-person
> Open Space event? Any thoughts about it?
>
>
>
> The client likes the idea of a shared document vs. transcribing written
> notes into a Word document. They are mostly accustomed to working in Google
> docs. Its about 50 folks in the medical professions, so they’ll have laptops
> or tablets. We have their emails, so might send out the link that way.
>
>
>
> I was thinking of a single Google doc that folks will scroll through to
> find an empty template for their session discussion.
>
>
>
> Any thoughts on the endeavor? Mahalo!
>
>
>
>
>
>
>
> Eric M. Kapono, CPF
>
> <http://www.advancementservices.org/index.html> Advancement Services
>
> <http://www.advancementservices.org/index.html> for Native Nonprofits
>
> Hilo, Hawaii
>
> 808.969.3991
>
>
>
>
>
>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
> To unsubscribe send an email to everyone-leave@oslist.org
> <mailto:everyone-leave@oslist.org>
>
>
>
> --
> Harold Shinsato
> harold@shinsato.com <mailto:harold@shinsato.com>
> https://shinsato.com
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
> To unsubscribe send an email to everyone-leave@oslist.org
> <mailto:everyone-leave@oslist.org>
>
> --
>
>
> --
>
> Michael Herman
> Michael Herman Associates
>
> 312-280-7838 (mobile)
>
>
>
> MichaelHerman.com <http://MichaelHerman.com>
> OpenSpaceWorld.org <http://OpenSpaceWorld.org>
>
>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org <mailto:everyone@oslist.org>
> To unsubscribe send an email to everyone-leave@oslist.org
> <mailto:everyone-leave@oslist.org>
>
> _______________________________________________
> OSList mailing list -- everyone@oslist.org
> To unsubscribe send an email to everyone-leave@oslist.org
>
MC
Marc C. Trudeau
Tue, Apr 18, 2023 1:47 PM
Hi, Eric!
Neat idea. I’ve found Google Slides (set up with portrait page orientation) to work very well for me and my clients for virtual Open Space. Write to me if you’d like to discuss the setup.
In-person, you could still have separate docs for each session, and post QR codes on each session poster in the marketplace, plus give each convener a copy of the QR to post when they get to their room.
Cheers!
Marc
Marc Trudeau
mobile 774-641-8302
LikeBreathin.com
[ELB-logo-white-on-blue 90x89.png]
Effective teamwork and team leadership feel nearly effortless, Like Breathin’. Partner with us to experience how.
On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList everyone@oslist.org wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written notes into a Word document. They are mostly accustomed to working in Google docs. Its about 50 folks in the medical professions, so they’ll have laptops or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Serviceshttp://www.advancementservices.org/index.html
for Native Nonprofitshttp://www.advancementservices.org/index.html
Hilo, Hawaii
808.969.3991
OSList mailing list -- everyone@oslist.orgmailto:everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.orgmailto:everyone-leave@oslist.org
Hi, Eric!
Neat idea. I’ve found Google Slides (set up with portrait page orientation) to work very well for me and my clients for virtual Open Space. Write to me if you’d like to discuss the setup.
In-person, you could still have separate docs for each session, and post QR codes on each session poster in the marketplace, plus give each convener a copy of the QR to post when they get to their room.
Cheers!
Marc
Marc Trudeau
mobile 774-641-8302
LikeBreathin.com
[ELB-logo-white-on-blue 90x89.png]
Effective teamwork and team leadership feel nearly effortless, Like Breathin’. Partner with us to experience how.
On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList <everyone@oslist.org> wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written notes into a Word document. They are mostly accustomed to working in Google docs. Its about 50 folks in the medical professions, so they’ll have laptops or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
Advancement Services<http://www.advancementservices.org/index.html>
for Native Nonprofits<http://www.advancementservices.org/index.html>
Hilo, Hawaii
808.969.3991
_______________________________________________
OSList mailing list -- everyone@oslist.org<mailto:everyone@oslist.org>
To unsubscribe send an email to everyone-leave@oslist.org<mailto:everyone-leave@oslist.org>
EM
Eric M. Kapono
Wed, Apr 19, 2023 1:29 AM
Thanks for all the input.
For anyone interested, background:
- This is a group of medical doctors, professors, and health systems
CEOs who I “assume” are accustomed to thorough noting. They’re convening to
cover graduate medical education (many pieces to the system here).
- The product from this event will inform various other processes,
including medical school accreditation
- They will want a product they can share externally with like-minded
audiences
What I will do is:
- Have note-taker forms and flipcharts/markers for each breakout
space, in addition to a Google doc template emailed ahead of time. It will
be a folder with many blank template files that get renamed. I do want the
option for them to synthesize notes after the discussion, rather than
documenting and moving on.
- Have a semi-newsroom for accessing the Google doc upon conclusion of
sessions, if one doesnʻt have a laptop
- After the session and the notes are cleaned up, I’ll use a “merge
google doc” add-on I found to get the files into a book of proceedings then
do page numberings, links, etc.
Thanks everyone for helping me think this through!
~Eric
Eric M. Kapono, CPF
http://www.advancementservices.org/index.html Advancement Services
http://www.advancementservices.org/index.html for Native Nonprofits
Hilo, Hawaii
808.969.3991
From: Marc C. Trudeau via OSList everyone@oslist.org
Sent: Tuesday, April 18, 2023 3:47 AM
To: kapono@advancementservices.org
Cc: OSList (email to post) everyone@oslist.org
Subject: [OSList] Re: Google Doc for In-Person OS
Hi, Eric!
Neat idea. I’ve found Google Slides (set up with portrait page orientation)
to work very well for me and my clients for virtual Open Space. Write to me
if you’d like to discuss the setup.
In-person, you could still have separate docs for each session, and post QR
codes on each session poster in the marketplace, plus give each convener a
copy of the QR to post when they get to their room.
Cheers!
Marc
Marc Trudeau
mobile 774-641-8302
LikeBreathin.com
Effective teamwork and team leadership feel nearly effortless, Like
Breathin’. Partner with us to experience how.
On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
http://www.advancementservices.org/index.html Advancement Services
http://www.advancementservices.org/index.html for Native Nonprofits
Hilo, Hawaii
808.969.3991
OSList mailing list -- mailto:everyone@oslist.org everyone@oslist.org
To unsubscribe send an email to mailto:everyone-leave@oslist.org
everyone-leave@oslist.org
Thanks for all the input.
For anyone interested, background:
* This is a group of medical doctors, professors, and health systems
CEOs who I “assume” are accustomed to thorough noting. They’re convening to
cover graduate medical education (many pieces to the system here).
* The product from this event will inform various other processes,
including medical school accreditation
* They will want a product they can share externally with like-minded
audiences
What I will do is:
* Have note-taker forms and flipcharts/markers for each breakout
space, in addition to a Google doc template emailed ahead of time. It will
be a folder with many blank template files that get renamed. I do want the
option for them to synthesize notes after the discussion, rather than
documenting and moving on.
* Have a semi-newsroom for accessing the Google doc upon conclusion of
sessions, if one doesnʻt have a laptop
* After the session and the notes are cleaned up, I’ll use a “merge
google doc” add-on I found to get the files into a book of proceedings then
do page numberings, links, etc.
Thanks everyone for helping me think this through!
~Eric
Eric M. Kapono, CPF
<http://www.advancementservices.org/index.html> Advancement Services
<http://www.advancementservices.org/index.html> for Native Nonprofits
Hilo, Hawaii
808.969.3991
From: Marc C. Trudeau via OSList <everyone@oslist.org>
Sent: Tuesday, April 18, 2023 3:47 AM
To: kapono@advancementservices.org
Cc: OSList (email to post) <everyone@oslist.org>
Subject: [OSList] Re: Google Doc for In-Person OS
Hi, Eric!
Neat idea. I’ve found Google Slides (set up with portrait page orientation)
to work very well for me and my clients for virtual Open Space. Write to me
if you’d like to discuss the setup.
In-person, you could still have separate docs for each session, and post QR
codes on each session poster in the marketplace, plus give each convener a
copy of the QR to post when they get to their room.
Cheers!
Marc
Marc Trudeau
mobile 774-641-8302
LikeBreathin.com
Effective teamwork and team leadership feel nearly effortless, Like
Breathin’. Partner with us to experience how.
On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList
<everyone@oslist.org <mailto:everyone@oslist.org> > wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.
I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
<http://www.advancementservices.org/index.html> Advancement Services
<http://www.advancementservices.org/index.html> for Native Nonprofits
Hilo, Hawaii
808.969.3991
_______________________________________________
OSList mailing list -- <mailto:everyone@oslist.org> everyone@oslist.org
To unsubscribe send an email to <mailto:everyone-leave@oslist.org>
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