everyone@oslist.org

World wide Open Space Technology email list

View all threads

Google Doc for In-Person OS

PH
Peggy Holman
Thu, Apr 20, 2023 8:13 PM

Journalism That Matters session notes have used a variety of approaches over the years. (Here is the events archive https://journalismthatmatters.org/events/.)

Our 2020 online OS, Journalism Education that Matters https://journalismthatmatters.org/journalismeducation2020/, used a single Google Doc that we then copied into WordPress to share.

Most recently, the in-person gatherings have used WordPress. By having participants post in WordPress, notes generally go up in real time. That said, I like having flip charts in the spaces. Sometimes people take pictures of them, sometimes they transcribe them. They’re more searchable when transcribed. But, to a point Birgitt made earlier, it keeps the notes transparent and people present. Still, given many journalists are natural note takers, someone in the group is likely on a computer anyway. Here’s an example of session notes https://journalismthatmatters.org/experienceengagementsessionnotes from Experience Engagement https://journalismthatmatters.org/experienceengagement/. Instructions for how to post that includes a suggestion of what to post (Session Host, Reporter (optional), Participants, Your notes) are in the right-hand column.

We’re doing an in-person conference in August and I haven’t decided what approach to use yet.

Peggy


Peggy Holman
Co-founder
Journalism That Matters
Bellevue, WA  98006
206-948-0432
www.journalismthatmatters.org
www.peggyholman.com
Twitter: @peggyholman
JTM Twitter: @JTMStream

Enjoy the award winning Engaging Emergence: Turning Upheaval into Opportunity http://www.engagingemergence.com/

On Apr 18, 2023, at 6:29 PM, Eric M. Kapono via OSList everyone@oslist.org wrote:

Thanks for all the input.

For anyone interested, background:

  • This is a group of medical doctors, professors, and health systems
    CEOs who I “assume” are accustomed to thorough noting. They’re convening to
    cover graduate medical education (many pieces to the system here).
  • The product from this event will inform various other processes,
    including medical school accreditation
  • They will want a product they can share externally with like-minded
    audiences

What I will do is:

  • Have note-taker forms and flipcharts/markers for each breakout
    space, in addition to a Google doc template emailed ahead of time. It will
    be a folder with many blank template files that get renamed. I do want the
    option for them to synthesize notes after the discussion, rather than
    documenting and moving on.
  • Have a semi-newsroom for accessing the Google doc upon conclusion of
    sessions, if one doesnʻt have a laptop
  • After the session and the notes are cleaned up, I’ll use a “merge
    google doc” add-on I found to get the files into a book of proceedings then
    do page numberings, links, etc.

Thanks everyone for helping me think this through!

~Eric

Eric M. Kapono, CPF

http://www.advancementservices.org/index.html Advancement Services

http://www.advancementservices.org/index.html for Native Nonprofits

Hilo, Hawaii

808.969.3991

From: Marc C. Trudeau via OSList everyone@oslist.org
Sent: Tuesday, April 18, 2023 3:47 AM
To: kapono@advancementservices.org
Cc: OSList (email to post) everyone@oslist.org
Subject: [OSList] Re: Google Doc for In-Person OS

Hi, Eric!

Neat idea. I’ve found Google Slides (set up with portrait page orientation)
to work very well for me and my clients for virtual Open Space. Write to me
if you’d like to discuss the setup.

In-person, you could still have separate docs for each session, and post QR
codes on each session poster in the marketplace, plus give each convener a
copy of the QR to post when they get to their room.

Cheers!

Marc

Marc Trudeau
mobile 774-641-8302

LikeBreathin.com

Effective teamwork and team leadership feel nearly effortless, Like
Breathin’​. Partner with us to experience how.

On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:

Aloha all,

Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?

The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have laptops
or tablets. We have their emails, so might send out the link that way.

I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.

Any thoughts on the endeavor? Mahalo!

Eric M. Kapono, CPF

http://www.advancementservices.org/index.html Advancement Services

http://www.advancementservices.org/index.html for Native Nonprofits

Hilo, Hawaii

808.969.3991


OSList mailing list --  mailto:everyone@oslist.org everyone@oslist.org
To unsubscribe send an email to  mailto:everyone-leave@oslist.org
everyone-leave@oslist.org

<winmail.dat>_______________________________________________
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org

Journalism That Matters session notes have used a variety of approaches over the years. (Here is the events archive <https://journalismthatmatters.org/events/>.) Our 2020 online OS, Journalism Education that Matters <https://journalismthatmatters.org/journalismeducation2020/>, used a single Google Doc that we then copied into WordPress to share. Most recently, the in-person gatherings have used WordPress. By having participants post in WordPress, notes generally go up in real time. That said, I like having flip charts in the spaces. Sometimes people take pictures of them, sometimes they transcribe them. They’re more searchable when transcribed. But, to a point Birgitt made earlier, it keeps the notes transparent and people present. Still, given many journalists are natural note takers, someone in the group is likely on a computer anyway. Here’s an example of session notes <https://journalismthatmatters.org/experienceengagementsessionnotes> from Experience Engagement <https://journalismthatmatters.org/experienceengagement/>. Instructions for how to post that includes a suggestion of what to post (Session Host, Reporter (optional), Participants, Your notes) are in the right-hand column. We’re doing an in-person conference in August and I haven’t decided what approach to use yet. Peggy ________________________________ Peggy Holman Co-founder Journalism That Matters Bellevue, WA 98006 206-948-0432 www.journalismthatmatters.org www.peggyholman.com Twitter: @peggyholman JTM Twitter: @JTMStream Enjoy the award winning Engaging Emergence: Turning Upheaval into Opportunity <http://www.engagingemergence.com/> > On Apr 18, 2023, at 6:29 PM, Eric M. Kapono via OSList <everyone@oslist.org> wrote: > > Thanks for all the input. > > > > For anyone interested, background: > > > > * This is a group of medical doctors, professors, and health systems > CEOs who I “assume” are accustomed to thorough noting. They’re convening to > cover graduate medical education (many pieces to the system here). > * The product from this event will inform various other processes, > including medical school accreditation > * They will want a product they can share externally with like-minded > audiences > > > > What I will do is: > > * Have note-taker forms and flipcharts/markers for each breakout > space, in addition to a Google doc template emailed ahead of time. It will > be a folder with many blank template files that get renamed. I do want the > option for them to synthesize notes after the discussion, rather than > documenting and moving on. > * Have a semi-newsroom for accessing the Google doc upon conclusion of > sessions, if one doesnʻt have a laptop > * After the session and the notes are cleaned up, I’ll use a “merge > google doc” add-on I found to get the files into a book of proceedings then > do page numberings, links, etc. > > > > Thanks everyone for helping me think this through! > > > > ~Eric > > > > Eric M. Kapono, CPF > > <http://www.advancementservices.org/index.html> Advancement Services > > <http://www.advancementservices.org/index.html> for Native Nonprofits > > Hilo, Hawaii > > 808.969.3991 > > > > > > From: Marc C. Trudeau via OSList <everyone@oslist.org> > Sent: Tuesday, April 18, 2023 3:47 AM > To: kapono@advancementservices.org > Cc: OSList (email to post) <everyone@oslist.org> > Subject: [OSList] Re: Google Doc for In-Person OS > > > > Hi, Eric! > > > > Neat idea. I’ve found Google Slides (set up with portrait page orientation) > to work very well for me and my clients for virtual Open Space. Write to me > if you’d like to discuss the setup. > > > > In-person, you could still have separate docs for each session, and post QR > codes on each session poster in the marketplace, plus give each convener a > copy of the QR to post when they get to their room. > > > > Cheers! > > > > Marc > > > > > Marc Trudeau > mobile 774-641-8302 > > > LikeBreathin.com > > > > > > Effective teamwork and team leadership feel nearly effortless, Like > Breathin’​. Partner with us to experience how. > > > > > > > > > > > > On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList > <everyone@oslist.org <mailto:everyone@oslist.org> > wrote: > > > > Aloha all, > > > > Has anyone set up and used Google Docs for session notes in an in-person > Open Space event? Any thoughts about it? > > > > The client likes the idea of a shared document vs. transcribing written > notes into a Word document. They are mostly accustomed to working in Google > docs. Its about 50 folks in the medical professions, so they’ll have laptops > or tablets. We have their emails, so might send out the link that way. > > > > I was thinking of a single Google doc that folks will scroll through to > find an empty template for their session discussion. > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > Eric M. Kapono, CPF > > <http://www.advancementservices.org/index.html> Advancement Services > > <http://www.advancementservices.org/index.html> for Native Nonprofits > > Hilo, Hawaii > > 808.969.3991 > > > > _______________________________________________ > OSList mailing list -- <mailto:everyone@oslist.org> everyone@oslist.org > To unsubscribe send an email to <mailto:everyone-leave@oslist.org> > everyone-leave@oslist.org > > > > <winmail.dat>_______________________________________________ > OSList mailing list -- everyone@oslist.org > To unsubscribe send an email to everyone-leave@oslist.org
LC
Lucas Cioffi
Mon, Apr 24, 2023 4:02 AM

Hi All,

If you are looking to create dozens of Google Docs (or another type of
notes page without Google Docs) for an open space event quickly (and for
free), you can do this on QiqoChat in under 10 minutes.  This 5-min YouTube
video https://youtu.be/m33ZujaETgU shows how it works.

On Qiqo you will create one notebook for your event which will list all the
notes pages (for all sessions).  Each notes page can have a Google Docs or
you can use the default open source tool we provide called Etherpad.  One
big advantage of using Qiqo to get this done is that you can generate all
the custom titles for your notes pages quickly as seen in the video.
Example of tiles titles for notes pages:

  • Session 1, Room A
  • Session 1, Room B
  • Session 1, Room C
  • Session 2, Room A
  • Session 2, Room B
  • Session 2, Room C
  • ...

Another helpful feature for in-person events is that each notes page has
its own QR code so that if someone has it open on their laptop, the person
next to them can use the QR code to open the notes page on their mobile
phone.

Please note: You will need a Qiqo Pro account (normally $11/month) and the
good news is
that everyone on the OS List can get Qiqo Pro for free with
this link: https://qiqo.pro/start/openspace and you will get a customizable
page like this one: https://qiqo.pro/example123  Qiqo Pro lets you create a
"splash page" for your Zoom meeting where you can add a custom background
image and also embed all the documents that you want participants to have
access to.  These splash pages provide similar functionality to Qiqo
Events, and they are useful when you only need one Zoom meeting.  When you
want several Zoom meetings running in parallel for a large conference,
that's where Qiqo Events can be helpful.  You can embed a notebook (the
tool mentioned in the first paragraph above) into Qiqo Pro or you can use a
notebook on its own with your Zoom meeting.  Here are some more videos
about the functionality of Qiqo Pro https://qiqochat.com/a/qiqo-pro-videos.
If you want to upgrade to Qiqo Pro Plus for unlimited meeting spaces and to
remove "member of the open space community" from the top left, then you can
upgrade for $11/month (reduced from $22/month).  You'll also be able to use
YouTube videos as backgrounds like this space: https://qiqo.pro/lucas

Your feedback & suggestions are welcome!  What could make these features
more useful to you?

Lucas Cioffi

CTO, QiqoChat

lucas@qiqochat.com

+1.917.528.1831

Live Online Events | Engaged Communities

Drop in for open office hours! https://community.qiqochat.com/events

On Thu, Apr 20, 2023 at 4:14 PM Peggy Holman via OSList everyone@oslist.org
wrote:

Journalism That Matters session notes have used a variety of approaches
over the years. (Here is the events archive
https://journalismthatmatters.org/events/.)

Our 2020 online OS, Journalism Education that Matters
https://journalismthatmatters.org/journalismeducation2020/, used a
single Google Doc that we then copied into WordPress to share.

Most recently, the in-person gatherings have used WordPress. By having
participants post in WordPress, notes generally go up in real time. That
said, I like having flip charts in the spaces. Sometimes people take
pictures of them, sometimes they transcribe them. They’re more searchable
when transcribed. But, to a point Birgitt made earlier, it keeps the notes
transparent and people present. Still, given many journalists are natural
note takers, someone in the group is likely on a computer anyway. Here’s an
example of session notes
https://journalismthatmatters.org/experienceengagementsessionnotes from Experience
Engagement https://journalismthatmatters.org/experienceengagement/.
Instructions for how to post that includes a suggestion of what to post (Session
Host, Reporter (optional), Participants, Your notes) are in the
right-hand column.

We’re doing an in-person conference in August and I haven’t decided what
approach to use yet.

Peggy


Peggy Holman
Co-founder
Journalism That Matters
Bellevue, WA  98006
206-948-0432
www.journalismthatmatters.org
www.peggyholman.com
Twitter: @peggyholman
JTM Twitter: @JTMStream

Enjoy the award winning Engaging Emergence: Turning Upheaval into
Opportunity http://www.engagingemergence.com

On Apr 18, 2023, at 6:29 PM, Eric M. Kapono via OSList <
everyone@oslist.org> wrote:

Thanks for all the input.

For anyone interested, background:

  • This is a group of medical doctors, professors, and health systems
    CEOs who I “assume” are accustomed to thorough noting. They’re convening to
    cover graduate medical education (many pieces to the system here).
  • The product from this event will inform various other processes,
    including medical school accreditation
  • They will want a product they can share externally with like-minded
    audiences

What I will do is:

  • Have note-taker forms and flipcharts/markers for each breakout
    space, in addition to a Google doc template emailed ahead of time. It will
    be a folder with many blank template files that get renamed. I do want the
    option for them to synthesize notes after the discussion, rather than
    documenting and moving on.
  • Have a semi-newsroom for accessing the Google doc upon conclusion of
    sessions, if one doesnʻt have a laptop
  • After the session and the notes are cleaned up, I’ll use a “merge
    google doc” add-on I found to get the files into a book of proceedings then
    do page numberings, links, etc.

Thanks everyone for helping me think this through!

~Eric

Eric M. Kapono, CPF

http://www.advancementservices.org/index.html Advancement Services

http://www.advancementservices.org/index.html for Native Nonprofits

Hilo, Hawaii

808.969.3991

From: Marc C. Trudeau via OSList everyone@oslist.org
Sent: Tuesday, April 18, 2023 3:47 AM
To: kapono@advancementservices.org
Cc: OSList (email to post) everyone@oslist.org
Subject: [OSList] Re: Google Doc for In-Person OS

Hi, Eric!

Neat idea. I’ve found Google Slides (set up with portrait page orientation)
to work very well for me and my clients for virtual Open Space. Write to me
if you’d like to discuss the setup.

In-person, you could still have separate docs for each session, and post QR
codes on each session poster in the marketplace, plus give each convener a
copy of the QR to post when they get to their room.

Cheers!

Marc

Marc Trudeau
mobile 774-641-8302

LikeBreathin.com

Effective teamwork and team leadership feel nearly effortless, Like
Breathin’. Partner with us to experience how.

On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList
<everyone@oslist.org mailto:everyone@oslist.org > wrote:

Aloha all,

Has anyone set up and used Google Docs for session notes in an in-person
Open Space event? Any thoughts about it?

The client likes the idea of a shared document vs. transcribing written
notes into a Word document. They are mostly accustomed to working in Google
docs. Its about 50 folks in the medical professions, so they’ll have
laptops
or tablets. We have their emails, so might send out the link that way.

I was thinking of a single Google doc that folks will scroll through to
find an empty template for their session discussion.

Any thoughts on the endeavor? Mahalo!

Eric M. Kapono, CPF

http://www.advancementservices.org/index.html Advancement Services

http://www.advancementservices.org/index.html for Native Nonprofits

Hilo, Hawaii

808.969.3991


OSList mailing list --  mailto:everyone@oslist.org everyone@oslist.org
To unsubscribe send an email to  mailto:everyone-leave@oslist.org
everyone-leave@oslist.org

<winmail.dat>_______________________________________________
OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org


OSList mailing list -- everyone@oslist.org
To unsubscribe send an email to everyone-leave@oslist.org

Hi All, If you are looking to create dozens of Google Docs (or another type of notes page without Google Docs) for an open space event quickly (and for free), you can do this on QiqoChat in under 10 minutes. This 5-min YouTube video <https://youtu.be/m33ZujaETgU> shows how it works. On Qiqo you will create one notebook for your event which will list all the notes pages (for all sessions). Each notes page can have a Google Docs or you can use the default open source tool we provide called Etherpad. One big advantage of using Qiqo to get this done is that you can generate all the custom titles for your notes pages quickly as seen in the video. Example of tiles titles for notes pages: - Session 1, Room A - Session 1, Room B - Session 1, Room C - Session 2, Room A - Session 2, Room B - Session 2, Room C - ... Another helpful feature for in-person events is that each notes page has its own QR code so that if someone has it open on their laptop, the person next to them can use the QR code to open the notes page on their mobile phone. *Please note:* You will need a Qiqo Pro account (normally $11/month) and *the good news is* that everyone on the OS List can get Qiqo Pro for free with this link: https://qiqo.pro/start/openspace and you will get a customizable page like this one: https://qiqo.pro/example123 Qiqo Pro lets you create a "splash page" for your Zoom meeting where you can add a custom background image and also embed all the documents that you want participants to have access to. These splash pages provide similar functionality to Qiqo Events, and they are useful when you only need one Zoom meeting. When you want several Zoom meetings running in parallel for a large conference, that's where Qiqo Events can be helpful. You can embed a notebook (the tool mentioned in the first paragraph above) into Qiqo Pro or you can use a notebook on its own with your Zoom meeting. Here are some more videos about the functionality of Qiqo Pro <https://qiqochat.com/a/qiqo-pro-videos>. If you want to upgrade to Qiqo Pro Plus for unlimited meeting spaces and to remove "member of the open space community" from the top left, then you can upgrade for $11/month (reduced from $22/month). You'll also be able to use YouTube videos as backgrounds like this space: https://qiqo.pro/lucas Your feedback & suggestions are welcome! What could make these features more useful to you? *Lucas Cioffi* CTO, QiqoChat lucas@qiqochat.com +1.917.528.1831 Live Online Events | Engaged Communities Drop in for open office hours! <https://community.qiqochat.com/events> On Thu, Apr 20, 2023 at 4:14 PM Peggy Holman via OSList <everyone@oslist.org> wrote: > Journalism That Matters session notes have used a variety of approaches > over the years. (Here is the events archive > <https://journalismthatmatters.org/events/>.) > > Our 2020 online OS, Journalism Education that Matters > <https://journalismthatmatters.org/journalismeducation2020/>, used a > single Google Doc that we then copied into WordPress to share. > > Most recently, the in-person gatherings have used WordPress. By having > participants post in WordPress, notes generally go up in real time. That > said, I like having flip charts in the spaces. Sometimes people take > pictures of them, sometimes they transcribe them. They’re more searchable > when transcribed. But, to a point Birgitt made earlier, it keeps the notes > transparent and people present. Still, given many journalists are natural > note takers, someone in the group is likely on a computer anyway. Here’s an > example of session notes > <https://journalismthatmatters.org/experienceengagementsessionnotes> from Experience > Engagement <https://journalismthatmatters.org/experienceengagement/>. > Instructions for how to post that includes a suggestion of what to post (Session > Host, Reporter (optional), Participants, Your notes) are in the > right-hand column. > > We’re doing an in-person conference in August and I haven’t decided what > approach to use yet. > > Peggy > > > > > ________________________________ > Peggy Holman > Co-founder > Journalism That Matters > Bellevue, WA 98006 > 206-948-0432 > www.journalismthatmatters.org > www.peggyholman.com > Twitter: @peggyholman > JTM Twitter: @JTMStream > > Enjoy the award winning Engaging Emergence: Turning Upheaval into > Opportunity <http://www.engagingemergence.com> > > > > > > > > > > On Apr 18, 2023, at 6:29 PM, Eric M. Kapono via OSList < > everyone@oslist.org> wrote: > > Thanks for all the input. > > > > For anyone interested, background: > > > > * This is a group of medical doctors, professors, and health systems > CEOs who I “assume” are accustomed to thorough noting. They’re convening to > cover graduate medical education (many pieces to the system here). > * The product from this event will inform various other processes, > including medical school accreditation > * They will want a product they can share externally with like-minded > audiences > > > > What I will do is: > > * Have note-taker forms and flipcharts/markers for each breakout > space, in addition to a Google doc template emailed ahead of time. It will > be a folder with many blank template files that get renamed. I do want the > option for them to synthesize notes after the discussion, rather than > documenting and moving on. > * Have a semi-newsroom for accessing the Google doc upon conclusion of > sessions, if one doesnʻt have a laptop > * After the session and the notes are cleaned up, I’ll use a “merge > google doc” add-on I found to get the files into a book of proceedings then > do page numberings, links, etc. > > > > Thanks everyone for helping me think this through! > > > > ~Eric > > > > Eric M. Kapono, CPF > > <http://www.advancementservices.org/index.html> Advancement Services > > <http://www.advancementservices.org/index.html> for Native Nonprofits > > Hilo, Hawaii > > 808.969.3991 > > > > > > From: Marc C. Trudeau via OSList <everyone@oslist.org> > Sent: Tuesday, April 18, 2023 3:47 AM > To: kapono@advancementservices.org > Cc: OSList (email to post) <everyone@oslist.org> > Subject: [OSList] Re: Google Doc for In-Person OS > > > > Hi, Eric! > > > > Neat idea. I’ve found Google Slides (set up with portrait page orientation) > to work very well for me and my clients for virtual Open Space. Write to me > if you’d like to discuss the setup. > > > > In-person, you could still have separate docs for each session, and post QR > codes on each session poster in the marketplace, plus give each convener a > copy of the QR to post when they get to their room. > > > > Cheers! > > > > Marc > > > > > Marc Trudeau > mobile 774-641-8302 > > > LikeBreathin.com > > > > > > Effective teamwork and team leadership feel nearly effortless, Like > Breathin’. Partner with us to experience how. > > > > > > > > > > > > On Apr 16, 2023, at 12:30 AM, Eric M. Kapono via OSList > <everyone@oslist.org <mailto:everyone@oslist.org> > wrote: > > > > Aloha all, > > > > Has anyone set up and used Google Docs for session notes in an in-person > Open Space event? Any thoughts about it? > > > > The client likes the idea of a shared document vs. transcribing written > notes into a Word document. They are mostly accustomed to working in Google > docs. Its about 50 folks in the medical professions, so they’ll have > laptops > or tablets. We have their emails, so might send out the link that way. > > > > I was thinking of a single Google doc that folks will scroll through to > find an empty template for their session discussion. > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > Eric M. Kapono, CPF > > <http://www.advancementservices.org/index.html> Advancement Services > > <http://www.advancementservices.org/index.html> for Native Nonprofits > > Hilo, Hawaii > > 808.969.3991 > > > > _______________________________________________ > OSList mailing list -- <mailto:everyone@oslist.org> everyone@oslist.org > To unsubscribe send an email to <mailto:everyone-leave@oslist.org> > everyone-leave@oslist.org > > > > <winmail.dat>_______________________________________________ > OSList mailing list -- everyone@oslist.org > To unsubscribe send an email to everyone-leave@oslist.org > > > _______________________________________________ > OSList mailing list -- everyone@oslist.org > To unsubscribe send an email to everyone-leave@oslist.org >